Skip to form

Community Development Department

900 Church Street


Tenant Complaint / 14 Day Repair Request Letter

City of Lynchburg Property Maintenance Department: Rental - Housing


Responsible parties are the owner of record AND the occupants. If an inspection is conducted, sanitation and other occupant related code violations may be cited. All building code notice of violations reports is subject to court action and criminal charges for all responsible parties.

Note: Rental complaints not registered with the Lynchburg Residential Inspection Program will automatically be added to the program and scheduled for an inspection of the exterior and interior.

City Code

  • Sec. 11-6. - Retaliation against tenants prohibited.
    ‚Äč Any owner or any other person, firm or corporation, or agent who shall retaliate against a tenant by increasing rent or decreasing services or by terminating a rental agreement because the tenant reported a violation of the provisions of this chapter to the building maintenance official or because the tenant cooperated with the building maintenance official in an investigation shall be guilty of a violation of this chapter and shall be punished as provided in section 11-9 of this chapter. 

Today's Date

Date Picker

Information about Person Requesting Repairs

Name of Person REQUESTING Repairs ~ Occupant/Tenant

Property Address of Complaint ~ REQUESTING Repairs

Information about Property Owner or Management Company Responsible for Repairs

Name of Property Owner or Management Company On Lease to MAKE Repairs

Property Owner or Management Company on Lease to MAKE Repairs Address


List each repair requested below:

Thank you for your attention to this matter. You can reach me (the occupant) directly at my contact number or email to schedule these repairs.

Note from the City of Lynchburg:

This is a courtesy 14-day letter, as owner compliance is preferred. However, the City of Lynchburg Inspections Department may conduct an inspection for the possible listed violations, along with any additional items observed during an inspection if repairs are not corrected.

The occupant/complainant MUST contact the Inspections Department IF the repairs are NOT completed.

An Inspector will NOT follow-up with the listed complaints after the 14-day time period If the occupant/complainant does not schedule an inspection with the city.

Additionally, the occupant/complainant agrees not to impede or stop repairs, allowing owner/agent access for the remediation/fixing of all the repair(s) requested.

Contact a Property Maintenance Official

Rental:   Dana Horne 434-455-3922 
Housing: Keith Wright 434-455-3921

Signature of Occupant/Tenant Authorized to Request Repairs:

Choose how to sign